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ID Requirements

Following the implementation of the Money Laundering Regulations 2003, Notaries are obliged to keep sufficient evidence on their files of the identity and address of all their clients.

Each person whose signature they are to certify must provide one of the following original identification documents at the time of the appointment.

  • Passport
  • Driving licence (with photo card)
  • National identity card (EEA state members)
  • Freedom Pass
  • Other government issue ID (with photo and signature)

Additionally, proof of residence is required, which should be two of the following original documents, less than three months old:

  • Bank statement or letter from bank
  • Utility bill or council tax bill (not mobile phone bill)
  • Inland revenue tax demand or self-assessment statement

When a notary public is acting for a corporate client, evidence of the due incorporation of the company or entity is required. This can be one of the following documents:

  • Extract from the company register
  • Certificate of incorporation
  • Latest report and audited accounts
  • Up to date certified copy of partnership agreement
  • Evidence of being regulated by a regulatory body such as the Law Society or FCA.